InServiceNow Knowledge Management,User Criteriais thebest practice methodforrestricting access to knowledge articles.
Controls Who Can Read or Contribute to a Knowledge Base
Read Access- Determines which users canviewarticles in a Knowledge Base.
Contribute Access- Determines which users cancreate, edit, or publisharticles.
Can Be Based on Multiple Factors
User Criteria caninclude or exclude usersbased on:
Roles
Groups
Departments
Locations
Flexible & Scalable
Instead of manually assigning permissionsarticle-by-article, User Criteriaapplies rules to the entire Knowledge Base.
This method provides acentralized way to manage permissionsfor large teams.
Why is "User Criteria" the Correct Answer?
A: CategoriesIncorrect- Categoriesorganizeknowledge articles into groups, but they donotcontrol access.
B: RolesIncorrect- While roles can be usedwithin User Criteria, theyalonedo not determine access.
User Criteria providesmore granular controlthan just assigning roles.
D: GroupsIncorrect- Groups can beincluded in User Criteria, but groups alonedo not directly control knowledge access.
Incorrect Answer Choices Analysis:
ServiceNow Docs - User Criteria for Knowledge Management#User Criteria Overview ServiceNow Docs - Managing Knowledge Base Permissions#How to Configure Knowledge Access Official ServiceNow Documentation References: