DLP (Data Loss Prevention) software is a type of security software that monitors and controls the transfer of sensitive or confidential data outside the organization. DLP software can prevent data breaches, data leaks, or data theft by blocking, encrypting, or alerting on unauthorized data transfers. DLP software can be applied to various channels, such as email, web, cloud, or removable devices.
In this scenario, the human resources analyst is attempting to email the records for new employees to an outside payroll company. The records for new employees may contain sensitive or confidential data, such as personal information, tax information, or bank account information. The DLP software may detect this data and block the email from being sent outside the company, as it may violate the company's data protection policy or regulations. The DLP software may also generate an error message to inform the analyst of the reason for the rejection.